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Bid Opportunities
Current Bid Opportunities
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Classification and Total Compensation Study
Public Notice - Notice to Bidders
Request for Proposal (RFP) Documents 9.22.2023
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Re-Post RFP Network Application Server Refresh
Public Notice - Notice to Bidders
Request for Proposal (RFP) Documents 9.22.2023
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RFP Network Application Server Refresh
Request for Proposal (RFP) Documents 8.18.2023
Pre-Bid Meeting Sign In Sheet 8.29.2023
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- WILLIAM BURKE ACADEMY - ADDENDUM 2
- William Burke Academy Modernization - DSA Plans
- William Burke Academy Modernization - DSA Specs
PROPOSED PROJECT SCHEDULE
- First Advertisement February 23, 2023
- Second Advertisement March 2, 2023
- Mandatory Pre- Bid Job Walk March 9, 2023 at 4:00 P.M.
- Secondary Mandatory Pre-Bid Job Walk March 22, 2023 at 2:00 P.M.
- Last day to submit Prequalification March 28, 2023
- Last day for submission for RFI. March 31, 2023
- Last day to be Prequalified April 4th, 2023
- Last Addenda Issuance April 11, 2023
- Bid Opening April 13, 2023 at 2:00 P.M.
- Estimated Notice of Award April 20, 2023
- Estimated Notice to Proceed April 27, 2023
- On-site Construction Commences June 19, 2023
- Substantial Completion August 4, 2023
- Construction Complete August 9, 2023
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PROPOSED PROJECT SCHEDULE
- First Advertisement February 23, 2023
- Second Advertisement March 2, 2023
- Mandatory Pre- Bid Job Walk March 9, 2023 at 4:00 P.M.
- Secondary Mandatory Pre-Bid Job Walk March 22, 2023 at 2:00 P.M.
- Last day to submit Prequalification March 28, 2023
- Last day for submission for RFI. March 31, 2023
- Last day to be Prequalified April 4th, 2023
- Last Addenda Issuance April 6, 2023
- Bid Opening April 11, 2023 at 2:00 P.M.
- Estimated Notice of Award April 18, 2023
- Estimated Notice to Proceed April 25, 2023
- On-site Construction Commences June 19, 2023
- Substantial Completion August 4, 2023
- Construction Complete August 9, 2023
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NOTICE TO BIDDERS
Notice is hereby given that the Alameda County Office of Education (hereinafter referred to as “Owner”) will receive sealed bids prior to the date and time stated for the bid opening for the award of a contract to construct the
Legal Notice
William Burke Academy- Modernization at 612 West A Street in Hayward
Notice is hereby given, that the Alameda County Office of Education (ACOE) will accept sealed bids for the William Burke Academy- Modernization for the Alameda County Office of Education project. ACOE requests that all bids be received by ACOE on or before March 28, 2023 at 02:00 PM at 313 W. Winton Avenue, Room #142, Hayward.
Mandatory pre-bid conference
March 9th, 2023 at 4 pm
Meeting Location: 612 West A Street, Hayward, CA.
Bid documents will be available on February 22, 2023 on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at https://www.acoe.org/Page/231. Any questions regarding this notice should be directed to Alicia Masri amasri@acoe.org and Weixiong Yu (Patrick) pyu@acoe.org
ACOE reserves the right to reject any and all proposals for any and all items of such proposals.
By order of Alameda County Office of Education.
Weixiong Yu
Director of Fiscal Service, Internal Business Services
William Burke Academy- Modernization (the “Contract”),
as per the Contract Documents, including the drawings and specifications, which may now be obtained electronically from the Architect, who is
Teter Architects (Ellie Duran), 1700 Standiford Ave, Ste 360, Modesto (209-577-2288)
The lowest bid shall be determined on the amount of the base bid.
This Contract is subject to prequalification pursuant to Public Contract Codesection 20111.6 and to the PLA “Community Workforce Agreement for the Alameda County Office of Education”. For more information, refer to our website. This Contract is subject to the DVBE requirements of Education Code 1707611.
Public works projects shall be subject to compliance monitoring and enforcement by the Department of Industrial Relations. For all projects over Twenty-Five Thousand Dollars ($25,000), a contractor or subcontractor shall not be qualified to submit a bid or to be listed in a bid proposal subject to the requirements of Public Contract Code section 4104 unless currently registered and qualified under Labor Code section 1725.5 to perform public work as defined by Division 2, Part 7, Chapter 1 (§§1720 et seq.) of the Labor Code. For all projects over Twenty-Five Thousand Dollars ($25,000), a contractor or subcontractor shall not be qualified to enter into, or engage in the performance of, any contract of public work (as defined by Division 2, Part 7, Chapter 1 (§§1720 et seq.) of the Labor Code) unless currently registered and qualified under Labor Code section 1725.5 to perform public work and proof of registration is provided.
The anticipated construction start is June 19, 2023 and the deadline for completion is August 9, 2023. See Article III of the Agreement for details.
Bids must be sealed and filed at Alameda County Office of Education, 313 West Winton Avenue, Hayward, CA 94544 (Attention Patrick Yu)
This project is estimated at $2.3 Million.
On March 28, 2023 before 02:00 pm on the clock designated by the Owner or its representative as the bid clock. No bid will be accepted by the Owner after this time. Facsimile (FAX) copies of the bid will not be accepted. Bids may be opened immediately after the above deadline for submittal, or at a later time, within the Owner’s discretion.
Mandatory pre-bid conference will be held on March 9, 2023 at 04:00 pm at William Burke Academy located at 612 West A Street in Hayward. (Meet by the flagpole initially). Bidders not attending the pre-bid conference will be disqualified.
Bids must be accompanied by a bidder’s bond, cashier’s check, or certified check for at least ten percent (10%) of the amount of the base bid and made payable to the Owner, as detailed in the Contract Documents.
Pursuant to the Contract Documents, the successful bidder will be required to furnish a Payment (Labor and Material) Bond in the amount of one hundred percent (100%) of the Contract Sum, and a Faithful Performance Bond in the amount of one hundred percent (100%) of the Contract Sum.
The successful bidder will be allowed to substitute securities or establish an escrow in lieu of retainage, pursuant to Public Contract Code Section 22300, and as described in the Agreement Between Owner and Contractor and General Conditions.
The Owner will not consider or accept any bids from contractors who are not licensed to do business in the State of California, in accordance with the California Public Contract Code, providing for the licensing of contractors. In accordance with Section 3300 of said Code, the bidder shall have a Class “B” license at the time of award and shall maintain that license in good standing through Completion of the Contract and all applicable warranty periods. For all projects over Twenty-Five Thousand Dollars ($25,000), the bidder shall state the public works contractor registration number on the Designation of Subcontractors form for each subcontractor performing more than one-half of one percent (0.5%) of the bidder’s total bid.
The Director of Industrial Relations of the State of California, in the manner provided by law, has ascertained the general prevailing rate of per diem wages and rate for legal holidays and overtime work. The Contractor must pay for any labor therein described or classified in an amount not less than the rates specified. Copies of the required rates are on file at the Owner’s business office and are available on request.
Advertise: 1st Publication Date February 23, 2023
2nd Publication Date March 2, 2023
3rd Publication Date March 9, 2023
By: Alameda Times-Star, Valley Times, Tri-Valley, Oakland Tribune, Fremont Argus, and Hayward Daily Review
Recently Closed Bid Opportunities
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Public Notice
RFP Child Nutrition:
Fresh Produce NoticeNotice is hereby given, that the Alameda County Team in Ordering Nutrition (ACTION) Purchasing Cooperative, hereby calls for emailed proposals for the following Child Nutrition RFP’s: Fresh Produce to Weixiong (Patrick) Yu purchasing@acoe.org; Alameda County Office of Education (ACOE), Purchasing Department until Friday, April 29, 2022, by 12:00pm PST.
These proposals shall be presented in accordance with specifications for the same which are on file with said ACTION Purchasing Cooperative, c/o the ACOE, hereinabove mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at https://www.acoe.org/Page/231. All proposals must be made on proposals from said website.
The ACTION Purchasing Cooperative reserves the right to reject any and all proposals for any and all items of such proposals.
By order of the ACTION Purchasing Cooperative, c/o ACOE.
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RFP Child Nutrition: Paper, Fresh Bread, Grocery, Beverage and Snack, Dairy Notice
Notice to Bidders (posted 3/27/2020)
On behalf of the ACTION Co-Op we want to inform you that due to the current crisis and continued school closures in Alameda County, we have extended the proposal due date to Friday, May 29, 2020, at 12:00 PM (pst). Due to the shelter in place order, email your proposals to Joshua Roben, Alameda County Office of Education at jroben@acoe.org. Follow the RFP instructions in regards to submitting proposals. Remember to provide all Nutrition Information and Product Formulation Statements when submitting your proposal.
ACTION is working on the logistics to facilitate the public viewing period, including what limitations will be in place that would impact our ability to hold the one-hour in-person period. Further COVID-19 updates from County Health Officials and the County Superintendent of Schools will guide any changes.
Thank you so much for your understanding in this matter.
Josh Roben, Purchasing and Accounts Supervisor
510-670-4268
RFP UPDATED NOTICE
The following questions have been submitted to ACTION on 5/27/2020. Additional questions will be posted to this page as they are received.
PROPOSAL QUESTIONS
Question #1: Line 2, "HARMONY" H/W SCHOOL LUNCH KIT 1M/CS, PRP-414021 (fork, spoon or spork?)
Answer #1: SporkQuestion #2: Line 3, "HARMONY" LUNCH KIT W/SPIKE STRAW 1M/CS, PRP-414040 (fork or spork?)
Answer #2: SporkQuestion #3: Line 106, HINGE HARMONY BAGASSE, PRP=HGDHL-93 (6x6, 8x8, 9x9, 1comp or 3comp?)
Answer #3: Hinged container, 6"x6"; 8"x8"; 1 compartment; 3 compartmentRFP UPDATED NOTICE
The following questions have been submitted to ACTION. Additional questions will be posted to this page as they are received.
PROPOSAL QUESTIONS
Question #1: Given the ever changing rules and orders with the Covid-19 Virus, has there been consideration in just asking if you can rollover another year? Or, can the bid rules be changed so that a bid can just be sent in electronically? These are unprecedented times and past norms aren't necessarily going to work. I am even concerned about trying to send a bid via the mail or delivery service.
Answer #1: Given the County Health Orders to Shelter In Place and most recently Lockdown across the State, ACTION is amending the submission guidelines and original proposal opening review period. At this time ACTION will accept proposal by the stated submission deadline via Flash Drive and additionally request the electronic Excel file emailed to jroben@acoe.org before the submission deadline.
Question #2: The Paper and Snacks bids are all-or-nothing (one single supplier) and the Grocery bid is line-item awarded items. I would like to request for the future that the Paper bid (our specialty) be awarded by line-item, as it would ensure the best price on all items. Do vendors need to list ACTION (All Districts) on the Certificate of Insurance before any award is made?
Answer #2: The proposal for 2020-2021 will remain as posted. I will follow up with our co-op about potentially changing the proposals to be awarded by individual line item in the future. The requirement to provide insurance documents only requires a proof of insurance be submitted with the proposal. Only vendors awarded a particular proposal will be required to name ACTION and it district members on Certificate of Insurance documents.
Notice to Bidders (posted 3/16/2020)
Several factors have contributed to the following change notice, that the “ACTION Purchasing Cooperative” (Alameda County Team in Ordering Nutrition) has extended the Deadline for all RFP’s to Friday April 17, 2020 by 12:00pm PST. Please note that Beverages & Snacks RFP document has been updated with several additional items for the RFP proposal. Please replace the original file share with the newest version. The ever changing responses to the COVID-19 guidance is issued by county health officials will continue to shape further changes.
Thank you for your understanding during these unprecedented times.
Josh Roben
Purchasing and Accounts Supervisor
(510) 670-4268
Notice to Bidders (posted 3/13/2020)
Notice is hereby given, that the “ACTION Purchasing Cooperative” (Alameda County Team in Ordering Nutrition) hereby calls for emailed proposals for Child Nutrition: Paper; Fresh Bread; Grocery; Beverages & Snacks; and Dairy to Josh Roben, jroben@acoe.org; Alameda County Office of Education (ACOE), Purchasing Department until Friday March 27, 2020 by 12:00pm PST.
These bids shall be presented in accordance with specifications for the same which are on file with said ACTION Purchasing Cooperative, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at www.acoe.org/bids. All bids must be made on proposals from said website.
The ACTION Purchasing Cooperative reserves the right to reject any and all bids for any and all items of such bids.
By order of the ACTION Purchasing Cooperative, C/o ACOE.
Joshua Roben
Purchasing and Accounts Supervisor, Internal Business Services
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Proposals Closed
RFP: Child Nutrition: Groceries including Frozen Foods, Dairy, Fresh Bread, and Paper GoodsNotice to Bidders
Updated Note to Bidders (posted 5/29/2018)
Please note—the deadline to submit your proposals for the above referenced RFP’s has been extended to Thursday June 7, 2018 by 12:00pm PST. The ACTION Purchasing Cooperative has decided to extend the deadline due to the Memorial Weekend Holiday and provide all interested vendors an additional week to submit questions for clarifications and gather pricing for the requested RFP. If you have any questions, please email Frank Castro at castrofrank@dublinusd.org. All questions and responses will be posted on this webpage.
By order of the ACTION Purchasing Cooperative, C/o ACOE.
Joshua Roben
Purchasing and Accounts Supervisor, Internal Business Services
Revised RFP Documents
PROPOSAL QUESTIONS
Can you please clarify your bid lines on your Grocery bid? For example, for mustard you have "qty 80." However, under mustard you have Packs - 245; Pumps - 10; Gallons - 45. Do you need a total of 80, 245, 10, or 45?
It looks like a clerical error. Please combine the 80 with the 245 for a total of 325. We apologize for any confusion. Thanks for catching that one!
I am trying to enter in all the information and coming across this below. Is there an unlocked sheet (Paper Goods Proposal) you can send for the data entry?
Yes, we have uploaded a revised copy with the cell unlocked.
Would you consider extending bid due date ?
Yes, ACTION has extended the due date for the RFP submissions to Thursday June 7, 2018 by 12:00pm PST.
Do you have a Produce bid pending to be published or published?
No, ACTION does not purchase enough produce to meet the bid threshold.
Can you also confirm that this is an all or nothing bid? It states that in the document, but I just want to make sure.
The following bids are single distributor awards; Dairy, Supplies (Paper Goods), Fresh Bread.
To whom should I be sending questions for clarification to?
Any questions concerning any ACTION Cooperative RFP's to be directed to the Lead District, Dublin USD, Frank Castro, Director, 925-828-2551 castrofrank@dublinusd.org
Notice to Bidders (posted 5/22/2018)
Notice is hereby given, that the “ACTION Purchasing Cooperative,” (Alameda County Team in Ordering Nutrition) hereby calls for emailed proposals for Child Nutrition: Groceries including Frozen Foods; Dairy; Fresh Bread; and Paper Goods to Josh Roben, jroben@acoe.org; Alameda County Office of Education (ACOE), Purchasing Department until Thursday May 31, 2018 by 12:00pm PST.
These bids shall be presented in accordance with specifications for the same which are on file with said ACTION Purchasing Cooperative, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at https://www.acoe.org/Page/231. All bids must be made on proposals from said website.
The ACTION Purchasing Cooperative reserves the right to reject any and all bids for any and all items of such bids.
By order of the ACTION Purchasing Cooperative, C/o ACOE.
Joshua Roben
Purchasing and Accounts Supervisor, Internal Business Services -
Contract Extensions
The Alameda County Team in Ordering Nutrition (ACTION) formerly known as The Alameda County Cooperative Purchasing Group have exercised the option to renew the following contracts for one year additional year each:
