RFP Child Nutrition: Paper, Fresh Bread, Grocery, Beverage and Snack, Dairy Notice

  • Notice to Bidders (posted 3/27/2020)

    On behalf of the ACTION Co-Op we want to inform you that due to the current crisis and continued school closures in Alameda County, we have extended the proposal due date to Friday, May 29, 2020, at 12:00 PM (pst). Due to the shelter in place order, email your proposals to Joshua Roben, Alameda County Office of Education at jroben@acoe.org. Follow the RFP instructions in regards to submitting proposals. Remember to provide all Nutrition Information and Product Formulation Statements when submitting your proposal.

    ACTION is working on the logistics to facilitate the public viewing period, including what limitations will be in place that would impact our ability to hold the one-hour in-person period. Further COVID-19 updates from County Health Officials and the County Superintendent of Schools will guide any changes.

    Thank you so much for your understanding in this matter.

    Josh Roben, Purchasing and Accounts Supervisor
    510-670-4268


    RFP UPDATED NOTICE

    The following questions have been submitted to ACTION on 5/27/2020. Additional questions will be posted to this page as they are received.

    PROPOSAL QUESTIONS

    Question #1: Line 2, "HARMONY" H/W SCHOOL LUNCH KIT 1M/CS, PRP-414021 (fork, spoon or spork?)
    Answer #1: Spork

    Question #2: Line 3, "HARMONY" LUNCH KIT W/SPIKE STRAW 1M/CS, PRP-414040 (fork or spork?)
    Answer #2: Spork

    Question #3: Line 106, HINGE HARMONY BAGASSE, PRP=HGDHL-93 (6x6, 8x8, 9x9, 1comp or 3comp?)
    Answer #3: Hinged container, 6"x6"; 8"x8"; 1 compartment; 3 compartment

    RFP UPDATED NOTICE

    The following questions have been submitted to ACTION. Additional questions will be posted to this page as they are received.

    PROPOSAL QUESTIONS

    Question #1: Given the ever changing rules and orders with the Covid-19 Virus, has there been consideration in just asking if you can rollover another year? Or, can the bid rules be changed so that a bid can just be sent in electronically? These are unprecedented times and past norms aren't necessarily going to work. I am even concerned about trying to send a bid via the mail or delivery service.

    Answer #1: Given the County Health Orders to Shelter In Place and most recently Lockdown across the State, ACTION is amending the submission guidelines and original proposal opening review period. At this time ACTION will accept proposal by the stated submission deadline via Flash Drive and additionally request the electronic Excel file emailed to jroben@acoe.org before the submission deadline.

    Question #2: The Paper and Snacks bids are all-or-nothing (one single supplier) and the Grocery bid is line-item awarded items. I would like to request for the future that the Paper bid (our specialty) be awarded by line-item, as it would ensure the best price on all items. Do vendors need to list ACTION (All Districts) on the Certificate of Insurance before any award is made?

    Answer #2: The proposal for 2020-2021 will remain as posted. I will follow up with our co-op about potentially changing the proposals to be awarded by individual line item in the future. The requirement to provide insurance documents only requires a proof of insurance be submitted with the proposal. Only vendors awarded a particular proposal will be required to name ACTION and it district members on Certificate of Insurance documents.


    Notice to Bidders (posted 3/16/2020)

    Several factors have contributed to the following change notice, that the “ACTION Purchasing Cooperative” (Alameda County Team in Ordering Nutrition) has extended the Deadline for all RFP’s to Friday April 17, 2020 by 12:00pm PST. Please note that Beverages & Snacks RFP document has been updated with several additional items for the RFP proposal. Please replace the original file share with the newest version. The ever changing responses to the COVID-19 guidance is issued by county health officials will continue to shape further changes.

    Thank you for your understanding during these unprecedented times.

    Josh Roben
    Purchasing and Accounts Supervisor
    (510) 670-4268


    Notice to Bidders (posted 3/13/2020)

    Notice is hereby given, that the “ACTION Purchasing Cooperative” (Alameda County Team in Ordering Nutrition) hereby calls for emailed proposals for Child Nutrition: Paper; Fresh Bread; Grocery; Beverages & Snacks; and Dairy to Josh Roben, jroben@acoe.org; Alameda County Office of Education (ACOE), Purchasing Department until Friday March 27, 2020 by 12:00pm PST.

    These bids shall be presented in accordance with specifications for the same which are on file with said ACTION Purchasing Cooperative, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at www.acoe.org/bids. All bids must be made on proposals from said website.

    The ACTION Purchasing Cooperative reserves the right to reject any and all bids for any and all items of such bids.

    By order of the ACTION Purchasing Cooperative, C/o ACOE.

    Joshua Roben
    Purchasing and Accounts Supervisor, Internal Business Services

Recently Closed Bid Opportunities

  • Proposals Closed

    View Awards

    RFP: Child Nutrition: Groceries including Frozen Foods, Dairy, Fresh Bread, and Paper GoodsNotice to Bidders

    Updated Note to Bidders (posted 5/29/2018)

    Please note—the deadline to submit your proposals for the above referenced RFP’s has been extended to Thursday June 7, 2018 by 12:00pm PST. The ACTION Purchasing Cooperative has decided to extend the deadline due to the Memorial Weekend Holiday and provide all interested vendors an additional week to submit questions for clarifications and gather pricing for the requested RFP. If you have any questions, please email Frank Castro at castrofrank@dublinusd.org. All questions and responses will be posted on this webpage.

    By order of the ACTION Purchasing Cooperative, C/o ACOE.

    Joshua Roben
    Purchasing and Accounts Supervisor, Internal Business Services


    Revised RFP Documents


    PROPOSAL QUESTIONS

    Can you please clarify your bid lines on your Grocery bid? For example, for mustard you have "qty 80." However, under mustard you have Packs - 245; Pumps - 10; Gallons - 45. Do you need a total of 80, 245, 10, or 45?

    It looks like a clerical error. Please combine the 80 with the 245 for a total of 325. We apologize for any confusion. Thanks for catching that one!

    I am trying to enter in all the information and coming across this below. Is there an unlocked sheet (Paper Goods Proposal) you can send for the data entry?

    Yes, we have uploaded a revised copy with the cell unlocked.

    Would you consider extending bid due date ?

    Yes, ACTION has extended the due date for the RFP submissions to Thursday June 7, 2018 by 12:00pm PST.

    Do you have a Produce bid pending to be published or published?

    No, ACTION does not purchase enough produce to meet the bid threshold.

    Can you also confirm that this is an all or nothing bid? It states that in the document, but I just want to make sure.

    The following bids are single distributor awards; Dairy, Supplies (Paper Goods), Fresh Bread.

    To whom should I be sending questions for clarification to?

    Any questions concerning any ACTION Cooperative RFP's to be directed to the Lead District, Dublin USD, Frank Castro, Director, 925-828-2551 castrofrank@dublinusd.org


    Notice to Bidders (posted 5/22/2018)

    Notice is hereby given, that the “ACTION Purchasing Cooperative,” (Alameda County Team in Ordering Nutrition) hereby calls for emailed proposals for Child Nutrition: Groceries including Frozen Foods; Dairy; Fresh Bread; and Paper Goods to Josh Roben, jroben@acoe.org; Alameda County Office of Education (ACOE), Purchasing Department until Thursday May 31, 2018 by 12:00pm PST.

    These bids shall be presented in accordance with specifications for the same which are on file with said ACTION Purchasing Cooperative, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at https://www.acoe.org/Page/231. All bids must be made on proposals from said website.

    The ACTION Purchasing Cooperative reserves the right to reject any and all bids for any and all items of such bids.

    By order of the ACTION Purchasing Cooperative, C/o ACOE.

    Joshua Roben
    Purchasing and Accounts Supervisor, Internal Business Services


    Comments (-1)
  • Contract Extensions

    The Alameda County Team in Ordering Nutrition (ACTION) formerly known as The Alameda County Cooperative Purchasing Group have exercised the option to renew the following contracts for one year additional year each:

    RFP: Beverages and Snacks

    Comments (-1)
  • Past Bid Opportunities


    RFP: Child Nutrition Groceries including Frozen Foods

    Notice to Bidders

    Notice is hereby given, that the Alameda County Cooperative Purchasing Group, hereby calls for emailed proposals for Child Nutrition: Groceries including Frozen Foods to Josh Roben, jroben@acoe.org; Alameda County Office of Education (ACOE), Purchasing Department until Thursday May 25, 2017 by 12:00pm PST.

    These bids shall be presented in accordance with specifications for the same which are on file with said Alameda County Cooperative Purchasing Group, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at https://www.acoe.org/Page/231. All bids must be made on proposals from said website.

    The Alameda County Cooperative Purchasing Group reserves the right to reject any and all bids for any and all items of such bids.

    By order of the Alameda County Cooperative Purchasing Group, C/o ACOE.

    Joshua Roben
    Purchasing and Accounts Supervisor, Internal Business Services


    Request for Proposal #2018-WAN

    Multi-year Contract for E-rate Eligible Wide Area Network (WAN) Services

    View Proposal

    View FCC Form 470 - Funding Year 2018



    RFP: Beverage and Snack Items

    Closing date Tuesday, July 19, 2016. Contract to run from Aug. 1, 2016 - June 30, 2017.

    NOTICE TO BIDDERS

    Notice is hereby given, that the Alameda County Cooperative Purchasing Group, hereby calls for emailed proposals for Child Nutrition: Beverages and Snacks to jroben@acoe.org; Alameda County Office of Education (ACOE), Business Services, Purchasing and Accounts Supervisor until Tuesday July 19, 2016 by 12:00pm.

    These bids shall be presented in accordance with specifications for the same which are on file with said Alameda County Cooperative Purchasing Group, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading. All bids must be made on proposals from said website.

    The Alameda County Cooperative Purchasing Group reserves the right to reject any and all bids for any and all items of such bids.

    By order of the Alameda County Cooperative Purchasing Group, C/o ACOE.

    Joshua Roben
    Purchasing and Accounts Supervisor, Internal Business Services


    RFP: Child Nutrition Groceries including Frozen Foods

    Proposals must be received no later than Tuesday, June 21, 2016 at 12:00 p.m.

    NOTICE TO BIDDERS

    Notice is hereby given, that the Alameda County Cooperative Purchasing Group, hereby calls for emailed proposals for Child Nutrition: Groceries to jroben@acoe.org; Alameda County Office of Education (ACOE), Business Services, Purchasing and Accounts Supervisor until Tuesday June 21, 2016 by 12:00pm.

    These bids shall be presented in accordance with specifications for the same which are on file with said Alameda County Cooperative Purchasing Group, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading. All bids must be made on proposals from said website.

    The Alameda County Cooperative Purchasing Group reserves the right to reject any and all bids for any and all items of such bids.

    By order of the Alameda County Cooperative Purchasing Group, C/o ACOE.

    Joshua Roben
    Purchasing and Accounts Supervisor, Internal Business Services


    RFP: ACOE CARSNet Charter School Authorizers On-Line Monitoring System

    Proposals must be received no later than Friday, March 18, 2016 at 3:00 p.m. Pacific Time

    April 27, 2016

    NOTICE OF INTENT TO AWARD

    Alameda County Office of Education (ACOE) has completed the review of the proposals for the CARSNet Charter School Authorizers On-Line Monitoring System. We have selected the National Charter School Institute and its Epicenter system to meet the objectives and provide the functionality described in the RFP. We look forward to reaching agreement on the implementation of the system for the grant term, and laying the foundation for long-term support of California’s charter authorizing agencies.

    ACOE is grateful to each firm that participated in the CARSNet Authorizers On-Line Monitoring System RFP process. We know what it takes to respond to an RFP and appreciate those firms for making the effort to provide us with a clear understanding of the firm, its products, and its ability to meet our objectives. We were impressed with the demonstrated commitment to supporting quality charter school authorizing for the benefit of California’s children and families.

    Sincerely,

    Gail Ann Greely
    Director, CARSNet
    Charter Authorizers Regional Support Network

    Joshua Roben
    Purchasing and Accounts Supervisor