RFP Child Nutrition: Paper, Fresh Bread, Grocery, Beverage and Snack, Dairy Notice

Notice to Bidders (posted 3/27/2020)

On behalf of the ACTION Co-Op we want to inform you that due to the current crisis and continued school closures in Alameda County, we have extended the proposal due date to Friday, May 29, 2020, at 12:00 PM (pst). Due to the shelter in place order, email your proposals to Joshua Roben, Alameda County Office of Education at jroben@acoe.org. Follow the RFP instructions in regards to submitting proposals. Remember to provide all Nutrition Information and Product Formulation Statements when submitting your proposal.

ACTION is working on the logistics to facilitate the public viewing period, including what limitations will be in place that would impact our ability to hold the one-hour in-person period. Further COVID-19 updates from County Health Officials and the County Superintendent of Schools will guide any changes.

Thank you so much for your understanding in this matter.

Josh Roben, Purchasing and Accounts Supervisor
510-670-4268

RFP UPDATED NOTICE

The following questions have been submitted to ACTION on 5/27/2020. Additional questions will be posted to this page as they are received.

PROPOSAL QUESTIONS

Question #1: Line 2, "HARMONY" H/W SCHOOL LUNCH KIT 1M/CS, PRP-414021 (fork, spoon or spork?)
Answer #1: Spork

Question #2: Line 3, "HARMONY" LUNCH KIT W/SPIKE STRAW 1M/CS, PRP-414040 (fork or spork?)
Answer #2: Spork

Question #3: Line 106, HINGE HARMONY BAGASSE, PRP=HGDHL-93 (6x6, 8x8, 9x9, 1comp or 3comp?)
Answer #3: Hinged container, 6"x6"; 8"x8"; 1 compartment; 3 compartment

RFP UPDATED NOTICE

The following questions have been submitted to ACTION. Additional questions will be posted to this page as they are received.

PROPOSAL QUESTIONS

Question #1: Given the ever changing rules and orders with the Covid-19 Virus, has there been consideration in just asking if you can rollover another year? Or, can the bid rules be changed so that a bid can just be sent in electronically? These are unprecedented times and past norms aren't necessarily going to work. I am even concerned about trying to send a bid via the mail or delivery service.

Answer #1: Given the County Health Orders to Shelter In Place and most recently Lockdown across the State, ACTION is amending the submission guidelines and original proposal opening review period. At this time ACTION will accept proposal by the stated submission deadline via Flash Drive and additionally request the electronic Excel file emailed to jroben@acoe.org before the submission deadline.

Question #2: The Paper and Snacks bids are all-or-nothing (one single supplier) and the Grocery bid is line-item awarded items. I would like to request for the future that the Paper bid (our specialty) be awarded by line-item, as it would ensure the best price on all items. Do vendors need to list ACTION (All Districts) on the Certificate of Insurance before any award is made?

Answer #2: The proposal for 2020-2021 will remain as posted. I will follow up with our co-op about potentially changing the proposals to be awarded by individual line item in the future. The requirement to provide insurance documents only requires a proof of insurance be submitted with the proposal. Only vendors awarded a particular proposal will be required to name ACTION and it district members on Certificate of Insurance documents.

Notice to Bidders (posted 3/16/2020)

Several factors have contributed to the following change notice, that the “ACTION Purchasing Cooperative” (Alameda County Team in Ordering Nutrition) has extended the Deadline for all RFP’s to Friday April 17, 2020 by 12:00pm PST. Please note that Beverages & Snacks RFP document has been updated with several additional items for the RFP proposal. Please replace the original file share with the newest version. The ever changing responses to the COVID-19 guidance is issued by county health officials will continue to shape further changes.

Thank you for your understanding during these unprecedented times.

Josh Roben
Purchasing and Accounts Supervisor
(510) 670-4268

Notice to Bidders (posted 3/13/2020)

Notice is hereby given, that the “ACTION Purchasing Cooperative” (Alameda County Team in Ordering Nutrition) hereby calls for emailed proposals for Child Nutrition: Paper; Fresh Bread; Grocery; Beverages & Snacks; and Dairy to Josh Roben, jroben@acoe.org; Alameda County Office of Education (ACOE), Purchasing Department until Friday March 27, 2020 by 12:00pm PST.

These bids shall be presented in accordance with specifications for the same which are on file with said ACTION Purchasing Cooperative, C/o the ACOE, herein above mentioned. Instructions may be obtained on the Alameda County Office of Education website – www.acoe.org under the “Purchasing” heading located at www.acoe.org/bids. All bids must be made on proposals from said website.

The ACTION Purchasing Cooperative reserves the right to reject any and all bids for any and all items of such bids.

By order of the ACTION Purchasing Cooperative, C/o ACOE.

Joshua Roben
Purchasing and Accounts Supervisor, Internal Business Services